Copyright and permissions

The License to Publish will be posted soon.

We decided to make our publishing policy as ‘author-friendly’ as possible. This means that we will not ask you to pass all the copyrights onto the Academy of Fine Arts in Warsaw. Instead, we will ask you to sign a nonexclusive License to Publish. You will retain all the copyrights, including the right to publish your paper elsewhere. In case your paper is not selected for publication the License will automatically terminate.

Make sure that by intending to submit a paper for publication you are not violating copyrights of your supervisors, academic unit or employer. If your paper describes work conducted as part of your conservation course, academic thesis or professional duties, we will need written permission to publish it from the relevant party. We will require this together with your abstract submission. Please read the License carefully as it describes various cases when you might need additional permissions.

Copyrights violations

If your research paper is based on work you conducted while studying for your degree, you might need additional permissions from your scientific unit. Different rules may apply to research or conservation work carried out during classes and different to your Bachelor’s or Master’s dissertation. Speak to your supervisors, because you might share copyrights to your research with them. We are unable to create a universal permission template because the way academic units solve this issue varies. Don’t forget about the images – you might need separate permission, even if you were the one taking photographs (in some cases they might become automatically included in your academic unit’s archive).

Ghostwriting – it is a type of fraud occurring when a person who wrote a paper or conducted research (either as part of a team of individually) is not mentioned as one of the authors. As a result the credit is given to someone else rather than the genuine author. It can be a result of a deliberate act e.g. when a corrupted researcher commissions a paper with a ghostwriter. The situation may get more blurry when it happens unintendedly, for example when the author forgets to include someone who contributed to their work, e.g. team partners or a supervisor. Another case is when the participation of other co-authors is mistakenly judged as insignificant.

Guest-authorship – it can be defined as giving credit to someone who did not contribute to research by citing them as a co-author. Again, keep in mind that your supervisor or your dissertation advisor (promoter) may legally hold part of the copyrights, no matter how you estimate their participation in the research. You might be obligated to mention them as co-authors .